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A Framework For Building SaaS Products That Don’t Churn

When you say “reduce SaaS churn”, most people will immediately imagine tactics like drip email campaigns, great onboarding, customer marketing, gamification and automated alerts when users show signs of leaving. But this post is not about tactics. This post recognizes that users are smarter than any of the cute tricks we can come up with, and it attempts to get to the core of why there are some products that business users keep paying for, and others they discard.

A Framework For Building SaaS Products That Don’t Churn

If you’re a founder or product manager, I’ll encourage you to think deeply about this stuff, versus thinking about your next “growth hack”.

Products on which company processes are based

There are products on which organizational functions are dependent and processes are built. These are usually CRMs, Marketing Automation, HR software and Support software. The defining features are

  • they’re used by decision makers for reporting purposes and are often used to track teams’ KPIs and goals
  • they’re used to run day-to-day functions of the team and organization, for example, the process of applying for and approving employee leaves, or changing the stage of a sales opportunity
  • some people are logged in to the system during their entire working day
  • others log in once in a while to complete certain tasks
  • the system collects and retains valuable data that companies are not comfortable losing

Some observations about these products are

  • the sales cycles are usually longer than a month
  • customers will rarely buy these products without first being sure of the processes that are dependent on them
  • they need extensive API support and data integrations, because the data they collect becomes more valuable once combined with other data
  • heavy cross-functional training is required after the sale, and the product takes the blame if a customer org. doesn’t adopt and use it to the best of its capability
  • you need a lot of quality documentation so that you’re not overburdened with support tickets

An important note about products used by decision makers

When I started out at VWO a few years ago, the most important metrics were “free-trial signups” and “paid customers” (about 95% were self-service monthly subscriptions). Back then, Google Analytics (GA) was our most important source of data. We recorded free-trial signups, upgrades to a paid subscription and revenue in GA so it was what we looked at everyday.

In the past couple of years, we’ve started serving more mid-market and enterprise customers. Because of this, a few things have changed:

  • The average deal size has increased from $x00 to $x0000
  • The quality of free-trial signups matters as much as the quantity
  • A large amount of revenue comes from payments made through bank-transfers and other offline methods
  • “New MRR” is now more important than “new customers”

Because of all these changes, Google Analytics isn’t important anymore. Instead, the big decision are made after looking at reports in the CRM and our database, where all lead/deal/customer/revenue data sits. Through this shift I observed how when businesses evolve, the metrics that matter to them change, and this has a domino effect on the SaaS products that fall in and out of favor.

Now here’s another interesting anecdote: VWO has a large number of ecommerce customers. For the majority of these businesses, Google Analytics is the “source of truth”, so we simply had to build an integration with GA. In fact, we once lost a big customer because their VWO test reports didn’t agree with their GA data (completely possible and for good reasons, read this to understand why). The internal VWO champion tried to fight it out and explain the difference to management, but we lost the customer after some time.

So my point is this… it is well worth your while to build capabilities that will be used to make the important decisions, and if that’s not possible, then align your product with the primary reporting tool used by your target market.

Products that give results with minimal effort after initial setup

Some of these are:

  • Lead generation pop-ups, sidebars
  • Landing page software (specially when tied to on-going PPC campaigns or SEO keywords)
  • Retargeting software, like Perfect Audience and AdRoll
  • Exit intent pop-ups, almost always tied to lead generation
  • Personalization and behavioral targeting
  • Email automation like Vero and Intercom

While you’re building a product that keeps producing results with minimal interference, give a thought to how you can add public branding for that little bit of ‘virality’.

It’s also important to note that products tied to performance will quickly be removed when that performance isn’t enough. In this case, the product itself may be great, but it is dependent on something else working. For example, landing page software gets abandoned when the Adwords campaigns it was used for aren’t working out.

Products that monitor and provide reports and alerts on a recurring basis without needing additional effort

Few that come to mind are

  • Mention (social mention tracking, we’ve had it on for at least a couple years… rarely log in but open almost every daily email report)
  • Server Density (server monitoring)
  • SEOKeywordRanking (SEO keyword rank tracking; old school interface and not updated in a long time, but am sure its creator Will Reinhardt doesn’t need to work anymore)

While building your product, talk to users about the data they find most useful and want to look at everyday, or see what parts of your reports are accessed most often, then send that data out as daily/weekly emails. It becomes a part of users’ morning routine to check the emails and note/discuss/alert if something’s going right or wrong.

Products that enable data flow between different systems

Think Zapier, PipeMonk, Jitterbit and Informatica. Admittedly, data integration is more of an enterprise problem, but the good thing is that once put in, they’re very difficult to remove. That’s because they’re usually implemented after someone high enough has identified the need to have all the various data silos talking to each other, and that robust decisions can’t be made without a complete picture of the issue at hand.

Case study: Hubspot
  • Processes are based around the product? Yes, for marketing and sales
  • There’s someone almost always logged in? Yes, marketing
  • Managers use the product to report on performance? Yes, primarily marketing qualified leads, then customers and revenue
  • Product collects and retains valuable data that customers are not comfortable losing? Yes
  • Has components that produce results without needing on-going effort? Yes, lead-gen landing pages, website personalization, automated rule-based emails
  • Components that monitor and alert automatically? Yes, primarily alerts to sales owners about lead activity, and other alerts around social media, monthly/quarterly goals, etc.
  • Components that enable data flow between different systems? A well maintained and documented Salesforce connector, otherwise they have a platform for developers

As you can see, Hubspot is doing pretty well in minimizing churn. It seems to me that would be the case with most large, successful SaaS products. In fact, understanding the reasons why organizations keep paying for products is why large successful software are large and successful, as compared to just large.

I hope you’re able to use this post as a framework to think about what makes products stick, and apply those principles to the products you’re managing or building. Also, do you have anything else I can add to this? For some reason it seems to me the list is incomplete.

Guest Post by Siddharth Deswal, Lead Marketing at VWO.

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Baby steps to an Indian Microsoft

A country well known for its software services now has an opportunity to build world-beating software products.

At a recent corporate awards ceremony, Tata Consultancy Services (TCS) was crowned as the company of the year. Piyush Goyal, the Minister of State for Power, Coal and New & Renewable Energy hurriedly stepped up to the lectern after the award was given. He told the assembled glitterati that TCS had promised to give the All India Institute of Medical Sciences (AIIMS) a modern, nay, world-class hospital management system by March 31. In the tentative clapping that ensued I heard a big snort from my right. The scepticism of the gentleman sitting next to me was rooted in the belief gaining ground that bespoke software systems were outdated and presented a sub-optimal choice.

The predicament of enterprise technology clients stuck with archaic bespoke software systems is no longer common. Bespoke software systems fell out of favour 20 years ago. Firms switched en masse to on-premise enterprise software products. They were cheaper, easier to upgrade, and yet extensively tailored to their needs. This shift in the late 1990s created two sets of players: product vendors like SAP, and implementation consultants like IBM Global Services and Accenture. Soon, Indian IT services players like TCS, Infosys and Cognizant muscled into the game and grabbed considerable market share.

Lost in this success story is the narrative about Indian enterprise software product vendors. For instance, iFlex built a great enterprise software product for banks, which Oracle snapped up for a billion dollars in 2005. Kochi-based IBS is a leading product vendor for airports and airlines, and is now big enough for an IPO next year. PARAS, a hospital management product from Bangalore, is grabbing the industry limelight by winning global deals involving hundreds of hospitals.

If the Indian IT industry has benefited from the shift away from bespoke systems, why did AIIMS miss the bus? In general, why has our public sector been so slow to buy enterprise products? Government officials are not to blame for this. Unfortunately, our IT services firms became protectors of status quo in the government sector. While it helped them milk their fading bespoke systems for longer, it also created crumbling government systems and robbed the nascent product industry of a big market. Luckily, the new government has started fixing the issue.

The Growing Shism

Another breed of enterprise product vendors is emerging. Companies like Workday and Salesforce personify this new wave. They offer on-demand products. These require less customizations and work on cloud-based data centres. So, as Workday says on its website, they are a “fraction of the cost of upgrading from their incumbent vendors”. Naturally, customers love these new-generation products. They are called Software-as-a-Service (SaaS) products. And they are growing like wildfire.

A schism has opened up in the Indian IT industry over SaaS products. The implementation consultants don’t like them, as they need only minor adjustments. They look at them with a jaundiced eye of a traditional bespoke darzi [tailor] looking at readymade clothes. Going from stitching custom pants to doing length adjustments for readymade ones is a gloomy shift for IT services providers. But it’s a boon for our software product start-ups.

In fact, Indian SaaS product start-ups are on a roll. They are even getting begrudging respect from Silicon Valley. When ZenDesk, the SaaS market leader in customer service desk management products, did its roaring IPO earlier this year, it listed six key competitors in its SEC [US Securities and Exchange Commission] filing. Four of these – Kayako, Freshdesk, Supportbee and Tenmiles – are Indian! Indian SaaS product players are becoming global category leaders. Zoho, for instance, sells a CRM (customer relationship management) product at $12 per salesperson per month and is the market leader in this mid-market segment. It is flanked by Salesforce in the enterprise segment (at $60 per salesperson per month) and a raft of players, mostly Indian, in the SMB segment (at $3 to $4 per salesperson per month).

This availability of, say, CRM software product at every price point is a big new story in the IT industry. Unlike cars or smartphones, we have never had different software products to cater to every price segment. SaaS has changed this. As a result, everybody can now afford a software product. Hopefully, this time, government policy will build on this new generation and not let incumbents hold things back.

My Cup Runneth Over 

Two other pockets of explosive growth are exciting. One is the much-discussed rise of the digital consumer in India. This has led to the birth of Flipkart, Ola Cabs, Stayzilla, Newshunt and others. The other pocket is less sexy but it’s even bigger. It has to do with software infrastructure.

Old software infrastructure is being replaced at a pace previously unseen and is creating lots of product opportunities. Data explosion is driving endpoint data protection and governance products. Video explosion is driving dynamic ad insertion products. E-commerce growth is driving a new generation of search infrastructure products. Corporate mobile use is driving new agentless Bring-your own-Device security products. Social media is driving real-time social media analytics products. Now here is the punch line: in each of these categories, the emerging global leader is an Indian company! This is an unbelievably powerful development. For instance, Druva, a Pune-based start-up, is the global market leader in endpoint data protection and governance and is set to do an initial public offering in the US in 18 to 24 months.

Daring to Dream

Behind this optimistic turn of events is a new type of a technology entrepreneur. He (and, sadly, its mostly he so far) is unshackled from the restrictive dream of being the world’s back office. He doesn’t think in terms of labour arbitrage. He is a missionary, a creator and disruptor of status quo. And he has a blazing desire to change the world.

Team Indus embodies this spirit. This team is a motley group of passionate technologists that aims to land a robotic craft on the Moon by December 2015. This is literally a moon shot. Not altogether surprising to many of us, this team has emerged as one of the top three teams in the prestigious Google Lunar X-prize!

There are other moon shots in the works. Some are pivotal to developing our defence, aerospace and electronics industries. Others are about building highly affordable software products that will bring competitiveness to small businesses, teaching effectiveness to schools, productivity to health-care centres and new skills to farmers. Let’s not blow this chance. Let’s give these efforts the policy oxygen they deserve.

The country that gave zero, calculus, yoga and chess to the world is dreaming again. It wants to retake its rightful place in the world. It’s not satisfied being a back office for everybody. It dreams of powering the future with its ideas and inventions. It dreams of being a product nation!

This article was first published in Business Today

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How to Structure Sales and Marketing in a SaaS Business

PlaybookRTThe discussions continued post-lunch in the Playbook Roundtable led by Girish Mathrubootham, CEO and founder of Freshdesk, organized at the Freshdesk office in Chennai. During the extended session, Girish outlined the sales and marketing structure in a SaaS business. While this may be only taken as a pointer to setting up the sales and marketing teams, each business owner needs to focus on the appropriate strategy that brings him the maximum number of customers. As explained in the last report on this roundtable, firming up the business model after iterations and adaptations is very important before a SaaS business would scale. Remember the product is the key. And when the celebrated investor Andreessen Horowitz featured in his blog Mark Cranney’s “If SaaS Products Sell Themselves, Why Do We Need Sales?” it kicked a lot of debate on why Cranney is right. Some strategies outlined by Girish might be of great help in not only positioning your product but also making sure that customers continue to use it after they buy it. The Q&A format continues.

How do you structure the sales function?

The sales function has two components: inbound sales and outbound sales. For inbound sales, the ability to identify good people to fill the position is absolutely essential. If they have capabilities of researching on the customer and can write personalized mails, that works better than lifeless common mailers. Further, the response rates increase in case of personalized mails although it might not convert into sales immediately. The inbound sales guys should be able to identify themselves with the customers and a “We” pitch infuses confidence into the customer’s mind. In all, inbound sales people should be able to make the customer feel special about interacting with the product and the organization behind it.

Outbound sales is a pure arithmetic in one sense. Read Predictable Revenue by Arnold Ross. If you invest x amount of money, you harvest an amount y (usually as multiples of x) as revenue. To be able to achieve this, you need to have a structure sales organization inside the team. It could be divided into market research team (which identifies potential target sectors and customers), sales development team (which continuously interacts with the customers to understand their requirements and explains to them how your product can address their needs), and an account executive team (which specifically oversees one or more specific customer accounts). This should be supported by the pre-sales team.

People are key to all the roles mentioned. It’s important for the CEO or the senior management to identify who is good at what and then placing them at the position they can perform best. If someone is capable of creating a good rapport with the customer, move that person to pre-sales. Some people show an inclination to solve problems. Put them in the support team.

A small hint about shifts. Keep the people in the same routine, which means keep them in the same shift they come in. Some people like night shift and if they want the night shift, keep them there. Rotating shifts might need to unnecessary resetting of biological clocks of the shift people that might show up as poor performance. Be wary of this.

Should you hire a salesperson in the US?

This question continues to create varied views in the minds of SaaS entrepreneurs who find the US market attractive for their product. The right answer is it depends.

If you are able to close the deal through online and telephone interactions, it’s good and some big deals might also happen. But it’s not a scalable model. A salesperson in the proximity of the customer at times becomes necessary to go after big-ticket size deals and close them. Customers feel confident about having a support person near them. It also involves cultural and mind-set issues and the customers become comfortable with the organization present in the same country as them. It would be better if you would hire a person after you are sure that big ticket size deals would happen. The salesperson should be capable of going after big deals and closing them. One note of caution: Make sure your sales person is working full-time for you and not moonlighting. What is the final word? Again, it depends. The best option is to hire a full-time sales person in the US for closing big-ticket deals. Beware of the cost of the sales guy and the difficulty of getting sales out of them. There have been bad experiences for some. Maybe learning about that helps and also get tips on how to hire the sales guy in the US. There is no one strategy that works and it’s largely your own learning curve. But some pointers from people who already have a sales team or a sales organization in the US helps.

Identifying the right sales people

Sales people are either hunters or farmers. Hunter sales people hunt for new customers and go after new domains aggressively. Farmers have the ability to nurture the existing customers. It’s important to identify a person’s skill and decide where they fit in the sales organization. Read Jason Lemkin’s interview on SaaStr.com.

Retargeting customers can be done through Google mail. Don’t overdo mass mailers. You run the risk of Google labelling you a spammer. Write personalized mails.

Remember, a closure of sales that results in a recurring revenue (for example, through subscriptions) converts into a higher revenue over a period of time, without the need to add new customers for an increase in the revenue.

What is the role of marketing in a SaaS business?

The marketing team should generate qualified leads, which the sales function also should do. Both of this converts to good sales.

Once you identify your target, make sure you gather a valid e-mail address and a valid phone number. There are ways to do it. Learn them.

Social media helps a great deal in lead generation. Customer acquisition happens. If you are looking at competitor social media feeds, you at times spot an unhappy customer, who wants a specific feature or has a need, which your product fulfills. Instant connectivity on Twitter facilitates this connect. Trap them and convert them into your customer.

A step-wise filter for tracking leads works wonders. Right from a prospective customer approaching your product through your website, keep track of the customer to see what is he interested in the product. If he shows more than a mere curiosity interest, track him to see the various levels at which he interacts with the product. Sometimes, customer might return after sometime. Help the customer in whatever ways possible to convert him into a buyer of your product.

How free should be the free trial?

Various strategies work. The free-trial period varies between 6 and 11 days. Look for an optimum number. Any amount of free trials is not going to hurt your business. Think of a longer horizon of the free trial. Say 30 days. This is a feel-good or hygienic factor that keeps the goodwill of your business with the customer. Provide support during free trial and try to educate the customer in what he doesn’t know. You will earn respect and convert a doubter into a customer.

Be disciplined to knock off “parasitic” customers. Keep track of customers on free trial nearing their free trial period. If your plan is to close their account, send a polite mail announcing that their account will be inactive after x amount of days. Make it as if it’s your company’s policy to delete accounts that are dormant for a period of time. Sometimes surprises spring up. The customer might sign up. Periodically getting rid of customers who don’t bring any value to your business is a good idea.

The sales strategy and expanding into new geographies

If you want to expand into a new geography, do your homework thoroughly. Study the terrain in depth before setting your foot in. You must know where you are getting in and what segments you are targeting. Understanding the culture and business practices in that geography works immensely. For example, Australians want you to call them, whereas the English wouldn’t encourage that.

Acquiring a big customer at the beginning is thrilling. But weigh your options clearly before signing on the dotted line. If your sales and support would not be able to cater to the needs of the large enterprise customer, you are better off saying “no” rather than change your business model and focus your energies on one customer. You may not be able to scale instantly on demand. Never significantly or drastically alter your business model for one customer or for one big breakthrough. It would eventually hurt.

Seal the lower end. But the lower end is always going to be cannabalized. Beware of competition and remember you can’t be cheaper than free.

Onboarding the customer

Normally, there is a problem of customers falling off after, say, a couple of months. So it is better to have a customer onboarding team to track sign-up. Live tutorials can handhold the customer for the initial period of using the product. Videos are helpful for non-tech customers.

Don’t disturb the core tech team for small technical glitches. Customer Action Response Team (CART), which fixes small bugs, is a great strategy. Focus on fulfilling customer expectations. Remember, when you solve a customer problem, you earn a happy customer.

To take a cue from Jeff Bezos, hire people who are not able to say “no” in customer development and hire people who say “no” in business development. Empathy is a great trait. Empathize with the customer and their problems and see how best you can solve them.

It’s always best to “farm” the first top 100 customers or key customers who bring 80% of your business. Remember, 20% of the customers bring 80% of your revenue. Focus on them.

With everyone in the room taking away valuable lessons with them, the roundtable wound up on a happy note.

 

 

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Techcircle SaaS Forum 2012 announces top 10 SaaS startups in India

If there is one area within the new-age technology that is red hot right now, it is software-as-a-service or SaaS – both in terms of startup activity and as a tool for entrepreneurs to build a low-cost business from scratch. Techcircle.in has come up with a listing of India’s top 10 emerging SaaS companies who have shown significant market traction, created unique products or services that can disrupt existing markets and most importantly, have a very high potential to make it big in the coming years. The listing has been compiled by a distinguished jury comprising Shailendra Singh, MD, Sequoia Capital; Manik Arora, MD, IDG Ventures and Mukund Mohan, an active angel investor. These 10 companies have also showcased their products during Techcircle Runway at Techcircle SaaS Forum 2012, in Bangalore on Aug 31. Here are brief notes on the 10 startups (note: this not a ranking, the companies are arranged in alphabetical order).

Read the complete post at TechCircle.in