20th #PlayBookRT at Chennai: Sales war stories from 2 SaaS start-ups

An interesting discussion on the theme of ‘Sales’ happened last weekend at Chennai (Orangescape office) as part of the iSpirt round table. Shashank N D from Practo and Girish Rowjee from Greytip gave engaging presentations on their journey and the ~20 participants responded enthusiastically with several interruptions (read questions :)). [Note: A similar discussion in Bengaluru was covered earlier here]

Sales Stage - PractoShashank wooed the audience by starting off with his story on the origins of Practo – when his dad had to undergo a knee operation and wanted to get 2nd opinion from another doctor abroad, he couldn’t send out the medical records electronically. Thus began a singular journey of using emerging technologies such as cloud and mobile to enhance patient experience.

Here are some key ‘Sales’ takeaways from his presentation:

  • Golden Rule: Never build something without making a sale. Practo always got a buy-in from existing or potential customers before actually building new features. This was true even in their early stages.

 

Selling and Coding should be the only activities.

    • Practo benefitted heavily from referrals. They did Zero cold calling and focused on delighting existing customers. The doctors who became customers of Practo were so happy with the product that they were happy to evangelize it amongst their peers
    • It is important that the founders bring on the early adopters. At Practo, the founders got the first 50 customers and in the process achieved Product/Market fit (took about an year). While this number may vary for each company, it is important to note that dedicated sales or marketing should be brought on only after this stage.
    • Shashank also talked about evolution of the sales team over the years. While founders are the best sales persons in the initial stage, it is important to bring P-salesmen (P for Passionate) at the next stage followed by R-salesmen (R for regular) for mass adoption.
    • While product-market fit was the focus during the first phase of going from 0 to 50 customers, the next phase focussed on sales culture. Bringing on P-salespeople, providing free trials for instant gratification of customers, value based selling etc were the highlights
    • Zero discount policy: Practo followed a strict no-discount policy. This actually helped them reduce bargaining behaviour and enabled them to be seen as high-value. But in the ensuing discussion on this topic, most agreed that this is based on the type of product, target market etc. Selling to large customers may not be possible without discounts.
    • ‘Instant Gratification’ was a key customer psychology aspect that Practo focussed on during its sales cycle. Practo provides a feature where the doctor will be able to send an SMS alert to the patient within 30 seconds. This feature became a star-attraction of the product and improved sales
    • Practo was one of the first companies in India to sell a SaaS product offline. Some blogs even mentioned that this was start-up graveyard but it eventually did work for Practo.
    • As a matter of principle, Practo did not focus on doctors/hospitals that did not have computer infrastructure. This gave focus to their sales process. Also, they did not target general physicians and focused on specialists such as dentists, dermatologists etc. Thus targeting really helped them
    • To set up appointments, Practo initially had their own salespeople calling as well as had an inside sales team (with many women!). But what eventually worked for them was to create territories and assigning salespeople to specific territories. Salesmen were then made responsible market intelligence, cold calling etc. Usually the salesperson has to wait at the hospital to meet the doctor in person (like a medical rep) for the first time. But subsequent meetings were all setup through follow-up calls and prior appointments.
    • Medical reps couldn’t deliver as salespeople. They did not have the mind-set to challenge the doctors. At Practo, the smarter and tech-savvy sales guys were more successful as they were about to demonstrate the value of the product/technology to the doctors.
    • After various experiments, Practo had a clear separation of hunting salesmen and farming salesmen. Also most sales guys sell one product.
    • It is important to incentivize salespeople to get maximum yields from them. They have now established something called ‘flyers club’ where top 3 performers can go to a destination of their choice on an annual basis
    • All new salespeople undergo a 1 week training program and are instilled the Practo way of sales. But they have observed that it takes nearly 3 months for them to reach an efficient state.
    • There was an interesting discussion on a question on reselling partners. Majority of the participants concluded that resellers cannot solve your sales problems. What they can do is to magnify your sales success story. Resellers also bring in warm leads and act as influencers.

Shashank from PractoInterestingly and rather ironically, the session concluded with a note that start-ups should not target other start-ups as customers except as early adopters or reference case studies!!

Product Management related takeaways from Practo:

  • Practo spent inordinate number of hours with doctors. The idea was to understand user behaviour, just seeing them go about doing their work, how they interact with the software etc.
  • Practo had an interesting philosophy for feature prioritization – their order of importance was product vision, customers, employees and finally investors! Thus even when customers gave multiple feature requests, only those that aligned with the vision got implemented
  • Practo has lot of focus on analysing product usage, customer data etc. They built in-house tools (eg: epicentre) to monitor usage. Even during early stages when they had just 3 developers, one of them was purely focused on tools. Shashank calls it their ‘secret sauce’ for success.
  • They had a 30% conversion rate for face-to-face trial to paying customer.

IMG_2567The presentation on Practo was followed by a short session on Girish’s entrepreneurial journey with a few nuggets on sales related topics. Unlike Practo, Greytip did not have field salesmen and they went the online sales route for their payroll management software. It took them 2 years to realize that this model will not work well in India – not because of any issues on their side – but the market just did not buy without salesmen. Girish added that many of the emails that they send out are never read by the payroll in-charge. In fact, Greytip realized that CEOs may be more interested in such payroll software but the payroll head did not have the vision or mind-set to think of such possibilities. Thus began a journey of attempting to educate the target segment and build credibility in the process. Greytip also built relationships with payroll processors. Since the competition in payroll processing was cut-throat, their pricing was in fact determined by the market.

IMG_2568The following links were highly recommended during the discussion:

 

Guest Post Contributed by Karthik V, a software product enthusiast with degrees from IIT & IIM

You May Not Like Your Payslip, but We…Love It

SAP acquired Success Factors and Oracle acquired Taleo in billion dollar transactions. Workday recently listed at a billion dollar valuation. The boring enterprise HR software market is suddenly hot – red hot. This excitement is also rubbing off onto a decade old HR Software Product company from Bangalore that aspires to be the first choice provider of HR and Payroll Software to businesses in India.

Today, we hear their story in an interview with the Chief Executive of GreyTip SoftwareGirish Rowjee.
ProductNation: Welcome to ProductNation. We are really excited to speak to you. Please share your story and your journey towards founding GreyTip. Why did you get started and what prompted you? Please tell us all.
Girish: When we were studying in the 1990’s, the normal practice for most of the engineering pass outs was to do the GRE, get an MS and then get into a job.
Obviously, my co-founder and I did not belong to that dataset. So, during engineering, most of the times we were hanging around the Computer Lab, keen to do a few things around software. Primarily, we wanted to do something in India, not that we had any business plan, but that was the intent. We were driven by the sheer excitement of doing something real. Our first fling was with a Bulletin Board System in 1994, when we had just passed out of college in Mysore.

That is how the whole thing started.

Just to jog the readers’ memory, this was the time when the internet was nascent – dialup modem and text interfaces. But, we were thrilled at the prospect of writing software.

ProductNation: Girish, can you please share details on the equipment you had at that time?
Girish: We had ONE assembled 386 machine ably supported by a stabilizer. The big debate back then was whether we should take a 40 MB or a 120 MB hard disk, as the three thousand rupee difference was 30% of the capital that we had borrowed.

The Bulletin Board Service (BBS) had developed did not take off in Mysore, so we decided to move to Bangalore in November 1994 and start this company. It was called Delphi Software. We decided to stick to BBS in the endeavor to be an information portal for Indian consumers. We realized quickly that this may not work.

At the same time, we got an opportunity to work for a company called Brooke Bond Lipton. This was around developing reporting tools for their HR management information database. It was a new area and a new experience for us as we ourselves were getting introduced to data warehousing. But, we pulled off the project successfully.

Following that the HR team also asked us to build a HR database. It was a critical assignment as it was part of their KRA’s and the appraisal season was just a month away. We were able to do that job successfully as well.

That is how it all truly began. And when the HR staff from Brooke Bond moved to other companies, we followed and that is how we got more work.

ProductNation: That means in the initial period, you guys were helping out companies with IT services and special projects. Is that correct?
Girish: Yes. We even wrote ERP software for a garment manufacturer. At that time, it was the thrill of writing software that was driving us rather than money, business plan, topline and the works. We were making enough money from a self-employment perspective.

It was in 1999 when we started thinking on the need to move beyond a generic IT Services for Business approach. We started focusing on the HR software product. We already had 20 – 25 installations of the product. Payroll was an area we were comfortable with. At that time, many companies were doing payroll but the quality wasn’t enterprise class. That was the gap we were after and we had the competency to address it. With this the HR software product idea got crystallized. We stopped doing everything else and just focused on doing HR software product.

ProductNation: Those were the dotcom days. How did it all go? What did you name the product?
Girish: Yes. During the 90s, eight character names were needed as DOS supported only 8 character file names. And since our product stood for people, we had named it Folklore. We were one of the firsts to do e-pay slips in companies like Microland and Compaq. Customer referrals helped us acquire more business. Referrals have always been our critical channel and explain why we haven’t really invested big time into marketing initiatives.
Not everything was good. At the height of the dotcom boom, our development team left for better opportunities. So we had our share of ups and downs. But, we persisted and hung in there.

We drifted for some time and it was only in 2007 that we decided to go for the SaaS option in the pursuit of scale. It took us two years to commission the cloud based product. In the first year, we managed only 50 users in the Bangalore area. The cloud concept was still very new and market acceptance was very cold as compared to today. But, over the years companies started developing comfort with SaaS and cloud concepts. This helped our case.
2011 was a very good year and we currently have more than 1000+ accounts on our cloud platform. We expect more growth going forward and are feeling confident.

ProductNation: Girish, what have been you BIG lessons in your entrepreneurial journey – personal and professional? And what would you like to share with other young product entrepreneurs?
Girish: Any entrepreneur who is setting out for the first time would do well to develop an initial set of customers. These customers should see enough value in the offering. These customers should miss you when you are not around. This also gives the entrepreneur valuable validation of the idea – pricing, potential and scale. This I believe is a much durable milestone to target than VC funding or exciting financial models on spreadsheets.

ProductNation: Well put Girish. An initial set of paying customers sounds really logical, simple and powerful. What about lessons on the personal front?  How has it been for you? Any tips here.
Girish: Couple of things. One, an ability to dream and visualize your future realty now is extremely important. You should develop a fair idea how things are going to look two to three years down the line. And of course, an ability to follow that path in a planner manner.

Another is that you should have an ability to convince a few set of people into your vision. These people should be other than your customer – your employees. If you are able to develop this initial set of employees, it would help in your go-to-market.

Passion and desperation are absolutely critical to success. It is only when one is desperate that things start to happen. Money is just a corollary to the value one brings to customers. This is what I believe.

ProductNation: Nicely articulated, Girish. What is next for GreyTip? Could you share some of your future plans?
Girish: We want to the first choice provider of HR and Payroll Software to businesses in India. Across India, we cover about 51 cities and 1000+ accounts. We have gained traction online as well and we would like to focus on the online channel in the future. For this we would endeavor to reach out to Tier II cities helping out organizations with their payroll automation and statutory obligations. We are catering to both enterprise and SME organizations in this pursuit.

ProductNation: Thanks for sharing that. Any moments that you would always cherish as part of the GreyTip story. Would you like to share?
Girish: I would like to narrate an incident. There was a client of ours, a fairly senior person in the corporate World. He said that he wanted to come to our Bangalore office and talk to us. Generally, people don’t come over. So, we were a little unsure. He came over. And shared –“Look, We have used five softwares in the past. But after using your software, the only reason why I am making this visit is to say ‘Thank You’. You have done it for us and relieved us of our headache.” And coming from a fairly senior person, it just made our day. We were really happy that we could make a difference.

It is instances like this that drive us. It is moments like these that mean more than any award or bank balance. In the end, it is the joy of the customers that does the trick for us.

ProductNation: Thank you for speaking to Product Nation. We wish you and your team many more such unusual client visits. Good Luck, Team GreyTip.